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2014 Annual Meeting

Presenter Checklist

As a Session Chair, Presenter or Commentator, please read the below information carefully and note the due dates.   Download presenter checklist.

  1. Confirm attendance for 2013 Annual Meeting by May 1, 2012.
  2. Approval of Program Listing or Revisions to your paper title and contact information with Susan Manuel by July 6, 2012.
  3. By January 15, 2013- Submit your vitae (or resume) and paper to the chair and commentator of your session.
  4. By January 28, 2013 - Make Hotel Reservations at The Worthington Renaissance Fort Worth Hotel.
  5. By February 18,  2013 - Register for the Annual Meeting. Please register at the Session Speaker rate (includes admittance to all sessions over the 3-days) or One Day rate. (Graduate and Ph.D. students may register at the student rate.)
  6. By February 20, 2013 - Secure AV equipment or make reservation with hotel. TSHA will NOT provide projectors or laptops.  Where can I rent AV equipment?
  7. Become a TSHA member or renew your TSHA membership (highly encouraged).

    Session Presenters

Frequently Asked Questions

What is the role of the session chair?

As the chair, your role is to welcome the audience and introduce the session and make just a few comments about the overall subject. Then, you can either introduce both speakers at once or introduce the first one and once he/she finishes introduce the second one. (It is preferred separate introductions, but it can be done both ways.) The other job, which can be sensitive, is to keep the speakers on time. In advance, look at the length of the papers. Each presentation in a three-paper session should not exceed twenty minutes (about 10 typewritten pages) and in two-paper sessions each should be limited to twenty-five minutes (about 12 pages).

What is the role of the session commentator?

As commentator, your role is to indicate how the papers provide perspective on the same subject (hope they do) and suggest strengths and weaknesses of each. This can be really sensitive, but commentators generally tend to be kind. Try to leave some time for questions and comments from the audience. You can serve as the "moderator" of the Q&A.

How long should my presentation be?

Each presentation in a three-paper session should not exceed twenty minutes (about 10 typewritten pages) and in two-paper sessions each should be limited to twenty-five minutes (about 12 pages). The Chair will introduce speakers and the commentator will serve as moderator for Q&A session.

When will I know the date and time of my session?

The program has not been published for the 2013 Annual Meeting.  A copy will be emailed to you as soon as it is finalized.

Will AV equipment be provided?

No.  ALL meeting rooms will only have a screen, an AV cart with a power supply, and an AV technician on standby. LCD projectors and laptop computers MUST be provided by the session presenters. The Worthington Renaissance Hotel AV department can provide an LCD projector at a cost of $350 per day. We recommend coordinating with fellow presenters or colleagues to share equipment.  

Where can I rent AV equipment?


You may contact the Worthington Renaissance Hotel AV Department, Ribwar Majeed-ali at 817-882-1695 or Download the hotel pricing form. Other options coming soon.  

Do I need to register for Annual Meeting?

Yes. Your registration will allow you access to other sessions, the exhibit hall, and silent auction. 

If I am a graduate student, can I register at the student rate?

Yes. If you are currently enrolled in classes at a university, you may register at the student registration rate.  Please show a copy of your student ID or mail into the office with your registration.

Do I have to be a member to present a paper?

You do not have to be a member to present or attend Annual Meeting, but we highly encourage it.  Members receive discounts on Annual Meeting registration along with other great benefits.  Visit our membership page for more information.

Are there any travel grants?

At this time, we only offer travel grants to K-12 educators.  Please contact Steve Cure for more information.

What is a vitae and what should I include?

A curriculum vitae (CV) provides an overview of a person's experience and other qualifications. CV is used in academic circles and medical careers as a "replacement" for a résumé and is far more comprehensive. A CV elaborates on education to a greater degree than a résumé and is expected to include a comprehensive listing of professional history including every term of employment, academic credential, publication, contribution or significant achievement. In certain professions, it may even include samples of the person's work and may run to many pages. 

A working resume and introduction bio will also suffice.

Want to lure even more to your session with coffee provided in your meeting room and receive special recognition?

Session sponsorships ($750) include complimentary coffee service for the session’s attendees, recognition for the sponsoring individual or institution, and complimentary meeting registration for the presenters. Special recognition is given orally and with signage at the session, in the session listing and in the sponsor list in the Annual Meeting program, in the Riding Line newsletter, and on the TSHA website. If three presenters share the cost, that’s just $250 each, with a complimentary registration. Institutions, university history departments and organizations who present sessions jointly with TSHA at the meeting are especially encouraged to support their presenters and TSHA with a sponsorship. Sponsorship ranges from $500 to $25,000 is detailed on Sponsorship Opportunities or contact Cristina Rodriguez at 940-369-5200.